Pivot Table does not Group dates properly – It gets grouped into just one Group namely ‘Group 1.’ Sometimes it gives an error that that data set can’t be grouped. In this case, the pivot table can give you a favor. The most common type of grouping is date grouping. Perhaps a daily pivot chart to show the trend and then the same data shown monthly for reporting purposes. I start with one tab, with data and the pivot table. Stop all the pivot tables applying the same grouping method, South African Tax Spreadsheet Calculator 2017/ 2018, Financial model review on vlookup, hlookup, lookup, Find all the Excel functions prone to spreadsheet errors, How to find cells with external links in Excel, Line break as the delimiter in Text to Columns in Excel, Using multiple characters as delimiters in Excel Text to Column, Wishing you a Merry Christmas and a Happy New Year. Group by age in pivot table If you have a worksheet which contains the data of some questionnaire survey, and you need to count the result based on the people’s age range to analyze the data for a report. The zipped file is in xlsx format, and does not contain macros. As you can see, the error message doesn’t tell you WHY you can’t group the items. If you didn’t see your top pivot table annoyance in this list, there are other common problems, and their solutions (in most cases), on the Pivot Table FAQ page on my Contextures website. Pivot Tables Not Refreshing Data. The next month I copy that tab, update the data, then change the source data on the pivot table but it won't change to the new range. Having said all this, sometimes Group still doesn't work even after you have corrected the data range! When I add the date to the Pivot Table it pulls in the Month as a column which is not in my original data and then gives me a date column that looks like 2-Jun. Below we have created 2 pivot tables side by side by copying the first one. Quick ways to Fix the “Cannot group that selection” Error The second way of grouping Pivot Table Items that I describe above relies on the Ribbon. Grouping allows you to create hierarchies in your report that may not exist in your data. Pivot Table won’t allow you to group dates and you will get a cannot group that selection error. Below is a before and after example of the date grouping structure. Apart from the mathematical operations, the Pivot table got one of the best features, i.e., filtering, which allows us to extract defined results from our data. Pivot tables remove all duplicate label. In that case, you will just have to delete the pivot table and start all over again. Excel remembers there was a problem with the column and stops the grouping. Let’s look at multiple ways of using a filter in an Excel Pivot table: – #1 – Inbuilt filter in the Excel Pivot Table. This dialogue box below warns you that the data you have chosen is the same as another pivot tables data. The next step is to click inside your pivot table so that the Pivot Table tools options appear in the ribbon toolbar, as shown here: From there, click Options in Excel 2010 or earlier, or Analyze in Excel 2013. Let me know if you need to see an example. If your pivot table is the traditional type (not in the data model), grouping problems are usually caused by invalid data in the field that you're trying to group. Hmm…What’s the solution!! Your email address will not be published. In order to stop this you need to change the way you setup the second table. Please note: I reserve the right to delete comments that are offensive or off-topic. So let me tell you that you can group dates by month and year in a pivot table…Wow! Instead of copy and pasting the pivot table you need to access the old pivot table setup menu. To apply date grouping right click the Date field heading on the PivotTable and choose Group. If you are unfamiliar with grouping dates into months, weeks etc directly within a pivot table, have a look at the Pivot Table Course. If you are unfamiliar with grouping dates into months, weeks etc directly within a pivot table, have a look at the Pivot Table Course. If you have a filter enabled (Select All does not have a check mark), any data you add to your Pivot Table data source will automatically … Now choose where you want to place the pivot. The problem is that when you change the one pivot’s grouping, to say monthly, all the other pivots also change to monthly. Let's look at its 2 simple steps: Step #1: Select The Items You Want To Group. Excel leaves it up to you to find out what the problem is. If you prefer online learning or live outside South Africa, look at our online MS Excel training courses. Note you can use the Ctrl key to select two or more items. Unfortunately it only takes one invalid entry in the field (column) to stop the whole grouping process. I would truly appreciate it. Select the cell in the PivotTable now named Group 1 and rename it to Admin in the formula bar. We are still available if you have any questions. PivotTable grouping is easy enough to do, but it could cause a lot of frustation if you want to change the grouping in one table without changing the way that field is grouped in another table. In the example shown, a pivot table is used to summarize sales by year and quarter. By default the pivot table data are not automatically get refreshed … Let’s have the data in one of the worksheets. You can’t seem to have different grouping methods on the same field over many pivots. From this Multiple consolidation ranges pivot table I am trying to group a date column however when I try to do this it will not give me the option to select Days, years, quarter, etc. AUTOMATIC REFRESH. List Pivot Tables Macros: To see how the macros work, and to get the sample code, download the Pivot Table List Macros workbook. Step 2: Create the Pivot Table. Select Group. If your table has multi-year data you will need to use Month and Year to group – see image below which used the Ctrl key to select both options. 1) My Pivot table has [State] column also in addition to [Region] column in Pivot table's Rows section (In future, it might also have further levels also, like City, Street etc). Ever thought that grouping things together helps!! Then Finish - right click for menu again -Refresh Data. Below are the steps you need to follow to group dates in a … So how do you stop all the pivot tables applying the same grouping method. As you can see from the picture below, our resulting pivot table has individual prices. Click next. I use the attached file every day. The types of entries that can cause issues. 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